To ensure a safe and efficient move-in process, the CPMA Trade Show follows a targeted freight move-in schedule, which means all exhibitors who require the loading docks must have their truck arrive during their designated move-in slot to have their freight unloaded. Freight handling and delivery to the booth is an exclusive GES service.
Exhibitors Using the Loading Docks
To ensure a safe and efficient move-in process, a colour-coded move-in floor plan for freight arrivals has been designed to create a controlled environment on the Trade Show floor. If you are using the loading docks, you must have your carrier or trucks arrive during your scheduled move-in time and communicate any difficulties well in advance. If you miss your scheduled move-in time, you must reschedule or be prepared to wait and may be subject to off-target fees.
Trucks should check-in directly at the loading docks (163 Saint-Antoine West, Montreal, Quebec). Please note that there are four (4) entrances to the convention centre, however loading docks are only accessible through Saint-Antoine West.
Your assigned move-in time is when trucks can check in at the loading docks, not when it arrives on the floor, which can take some time depending on the volume being unloaded and availability of docks. Please be sure to schedule your labour accordingly. For a more accurate arrival time, you can choose to ship your freight to the advance warehouse which will mean that it will be in your booth BY your assigned move-in time.
Move-out begins Thursday, April 4th at 4:30 p.m. after show close. Empty containers will be returned starting at 5:30 p.m. after the aisle carpet removal. More information on move-out procedures can be found can be found here.
Exhibitors Not Using the Loading Docks
Exhibitors who do not require the loading docks may move in at any time during the hours specified below. If you have ordered carpet or furnishings from GES, these will be set-up in your booth prior to your arrival, according to your scheduled move-in time on the floor plan. Materials brought through the front of the exhibit hall must be a small quantity/size that the exhibitor can carry in by hand – no dollies or carts allowed. All other items must go through the loading docks.
• Monday, April 1st – 7:00 a.m. to 6:00 p.m. as per targeted move-in schedule.
• Tuesday, April 2nd – 7:00 a.m. to 6:00 p.m. as per targeted move-in schedule.
• Wednesday, April 3rd – 7:00 a.m. to 12:00 p.m. (noon).
** All exhibits must be show-ready by Wednesday noon**
Exhibitor appointed contractors
Exhibitors who are using a third party contractor, other than GES, Lowe’s, or any of our official service providers must complete the Exhibitor Appointed Contractor Form to register their contractors by February 27, 2019, and also provide proof of insurance from their contractor. Please note that if EACs are not registered in advance or do not provide proof of insurance, they will not be permitted into exhibit halls and GES labour must be used.
Electrical, Plumbing and Rigging are exclusive services and must be arranged through GES Canada.
Height Limitations for Exhibit Space
Height restrictions vary depending on the type of booth and location, and are strictly enforced. Review these guidelines here.
All display materials should be confined to a maximum of 8 feet 3 inches for all standard in-line booths, 16 feet for perimeter booths and 18 feet for island booths. Height is limited to a maximum of 12 feet for perimeter booths in marked ‘Low ceiling areas.’ Please note that for all standard in-line and perimeter booths, all display fixtures and materials over 4 feet in height must be confined to that area of the exhibitor’s space which is within 5 feet of the backline.
Hanging signs and banners are permitted in island and perimeter booths. In-line booths cannot hang signs.