This is your source for exhibitor planning information for getting the best results from your company’s participation at the 2025 CPMA Trade Show.
Keep an eye on the important dates and deadlines and read the exhibitor updates for the latest information to keep you on track in your show planning! We look forward to welcoming you to Montreal.
Our Convention dates this year will be April 8-10, 2025
Trade Show days will be Wednesday, April 9, and Thursday, April 10
Trade Show planning guide
Not sure where to start? For a quick overview of important show information and where to find all order forms and services, please read the Trade Show planning guide - English | Français.
Trade Show information and exhibitor services
Exhibitor services manual / ordering information
The exhibitor services manual will provide you with all in the information you need to plan your show, and order furniture and services for your booth
Click here to access the manual
Manual contents:
Exhibitor forms
ALL exhibitors must complete the following notification forms by March 7.
Exhibitors who are using a third-party contractor, other than GES, Lowe’s, or any of our official service providers must complete the Exhibitor Appointed Contractor form to register their contractors by March 7th and also provide proof of insurance from their contractor.
Electrical, plumbing and rigging are exclusive services and must be arranged through the convention centre.
Will you be sampling products or serving alcohol in your booth? If so, submit the following forms by March 7.
For further information on sampling/catering, please click here
Important information
Exhibitor schedule
Location: Palais des congrès de Montréal – Hall 210/220
| Convention dates |
Tuesday, April 8- Thursday, April 10 |
| Exhibitors move-in |
Sunday, April 6
Monday, April 7
Tuesday, April 8
Wednesday, April 9 |
8:00 am – 6:00 pm
7:00 am – 6:00 pm
7:00 am – 6:00 pm
7:00 am – 6:00 pm
|
| Exhibitor freight should be delivered during your assigned timeslot on the move-in schedule. |
| Trade Show days |
Wednesday, April 9
Thursday, April 10 |
1:30 pm- 5:30 pm
11:30 am – 4:30 pm |
| Move-out |
Thursday, April 10
Friday, April 11 |
4:30 pm – 10:00 pm
6:30 am – 4:00 pm |
Height limitations for exhibit space
Height restrictions vary depending on the type of booth and location and are strictly enforced. Review these guidelines to learn more.
All display materials should be confined to a maximum of 8 ft 3” for all standard in-line booths, 16 ft. for perimeter booths and 20 ft. for island booths. Perimeter booths in marked low ceiling area are limited to 12 feet in height Please note that for all standard in-line and perimeter booths, all display fixtures and materials over 4 ft. in height must be confined to that area of the exhibitor’s space which is within 5 ft. of the backline.
Hanging signs and banners are permitted in island and perimeter booths. In-line booths cannot hang signs.
Exhibitor updates
Exhibitor updates will be sent to the booth logistics contact on a monthly basis to provide important information to help you plan your show and stay on track with upcoming deadlines for CPMA 2025.
Not receiving our CPMA exhibitor bulletins by email and you would like to? Please contact Nicole Jeffrey ([email protected]) to be added to our list.
Exhibitor bulletins archive:
Exhibitor update #1: Hotel accommodation booking opens November 26
Exhibitor update #2: Promote your company and products
Exhibitor Update #3: Hotel Blocks Open Tuesday, Nov 26th
Exhibitor Update #4: Hotel Reservations opens today at 9am PST/ 12 noon EST November 26
Exhibitor Update #5: Exhibitor Manual Now Available
Exhibitor warnings
Warning: Beware of Hotel Scammers
Leading up to the event, you may receive phone calls or emails from companies falsely claiming to represent CPMA offering room blocks or hotel rooms at reduced rates. CPMA does not use housing bureaus and has no affiliation with any of these companies. We have seen some of these companies fraudulently use CPMA’s logo in their email signature in an attempt to convince you they represent CPMA. When in doubt about an email’s legitimacy, please reach out to a CPMA team member.
Please do not give any credit card or financial information to these companies. The only legitimate source of bookings for the convention is directly with the hotels using the posted block information on CPMA’s hotel website.
International Fair Directory
The only official exhibitor listing and program for the show is produced through CPMA. Should you receive an email or invoice from International Fairs Directory requesting companies verify their show listing and submit payment, please be aware this is fraudulent communication. This guide is an independent publication and has no affiliation with CPMA and its official exhibitor listings.
Attendee lists
Please be aware that any solicitation trying to sell you the attendee list and contacts is a scam. CPMA has no affiliation with any such companies, and does not make attendee contact information publicly available, in accordance with our privacy policy and Canada’s CASL anti-spam legislation. Some of these companies are fraudulently using CPMA’s logo or will tell you they are in contact with show organizers. This is untrue.
Please disregard this, and as always should you have any questions about the legitimacy of any solicitations regarding the CPMA Convention and Trade Show, please contact Nicole Jeffrey at [email protected].