Exhibitor Resources

This is your source for exhibitor planning information to help maximize your company's success at the 2026 CPMA Trade Show.

Be sure to review the important dates and deadlines and follow the exhibitor updates (linked below) for the latest details to help you stay on track with your show planning. We can’t wait to welcome you to Toronto! 

Trade Show information and exhibitor services

The Exhibitor Services Manual includes everything you need to plan your participation—from booth furnishings to service orders.

Click here to access the manual

Manual contents:

• GES services & booth furnishings
• Electrical, rigging, utilities/ convention centre services
• Move-in information, material handling, produce deliveries and storage
• Shipping/ material handling information
• Shipping and produce delivery labels
• Customs and shipping services information
• Sampling and catering
• Lead retrieval/badge scanners, temporary staffing and in-booth refrigeration rentals

Exhibitor forms

Exhibitors must complete the following notification forms by March 27^th.

• Proof of insurance
• Exhibitor Appointed Contractor (EAC) form Exhibitors who are using a third party contractor, other than GES, Lowe’s, or any of our official service providers must complete the Exhibitor Appointed Contractor form to register their contractors by March 27^th and also provide proof of insurance from their contractor.
• Fire Safety Reply Form

Will you be sampling products or serving alcohol in your booth?  If so, please submit the following forms:

March 27^th

• Sampling /foodservice form 
• Serving alcoholic beverages  

April 1^st

• Toronto Public Health form

For further information on sampling/catering, please click here

Important information

Exhibitor schedule

Location: Metro Toronto Convention Centre – Halls D/E/F

Height limitations for exhibit space

Height restrictions vary depending on the type of booth and location and are strictly enforced. Review these guidelines to learn more.

All display materials should be confined to a maximum of 8 ft 3” for all standard in-line booths, 16 ft. for perimeter booths and 20 ft. for island booths.  Please note that for all standard in-line and perimeter booths, all display fixtures and materials over 4 ft. in height must be confined to that area of the exhibitor’s space which is within 5 ft. of the backline.

Hanging signs and banners are permitted in island and perimeter booths. In-line booths cannot hang signs.         

Exhibitor updates

Exhibitor updates are sent monthly to the booth logistics contact, providing important information to help you plan your show and stay on track with upcoming deadlines.

If you are not receiving our CPMA Exhibitor Updates by email and would like to be added to the list, please contact Nicole Jeffrey at [email protected]

Exhibitor updates archive

CPMA 2026 exhibitor update #1: Hotel accommodation booking opens November 20
CPMA 2026 exhibitor update #2: Get ready—Hotel booking opens next week!
CPMA 2026 exhibitor update #3: Hotel booking opens today at noon ET!

Exhibitor warnings

Warning: Beware of Hotel Scammers

Leading up to the event, you may receive phone calls or emails from companies falsely claiming to represent CPMA offering room blocks or hotel rooms at reduced rates.  CPMA does not use housing bureaus and has no affiliation with any of these companies.  We have seen some of these companies fraudulently use CPMA’s logo in their email signature in an attempt to convince you they represent CPMA. When in doubt about an email’s legitimacy, please reach out to a CPMA team member.

Please do not give any credit card or financial information to these companies.  The only legitimate source of bookings for the convention is directly with the hotels using the posted block information on CPMA’s hotel website.

International Fair Directory

The only official exhibitor listing and program for the show is produced through CPMA. Should you receive an email or invoice from International Fairs Directory requesting companies verify their show listing and submit payment, please be aware this is fraudulent communication. This guide is an independent publication and has no affiliation with CPMA and its official exhibitor listings.

Attendee list warning

Please be aware that any solicitation trying to sell you the attendee list and contacts is a scam. CPMA has no affiliation with any such companies, and does not make attendee contact information publicly available, in accordance with our privacy policy and Canada’s CASL anti-spam legislation. Some of these companies are fraudulently using CPMA’s logo or will tell you they are in contact with show organizers.  This is untrue. 

If you have questions about the legitimacy of any solicitations related to the CPMA Convention and Trade Show, contact Nicole Jeffrey at [email protected].